Committee Minutes

SCHOOL COMMITTEE & SUB-COMMITTEES
Minutes of Meetings
All Minutes are unofficial until approved at a subsequent meeting
Information is usually posted with the most recent on top
Minutes are typically archived on this site for several months

Present: Pam Bollen, Mike Sternig, Ross Zautner, Tony Spaeth, Tom Feldhusen, Karen Girard

II.Approval of minutes from last meeting
Ross motioned to approve 3/30/10 minutes; Tom seconded; motion carried

III.Alumni Relations
a) No reunions currently planned for 2010 festival
b) Members of class of ’75 will hold reunion at Holy Angels Sat, Aug. 28

V.Fund Raising
a) Rummage sale very successful, bringing in over $4,300; Nancy reported generous outpouring of donations and helpers. Items to note:

· Bake sale raised $300+ with bakery items selling out by noon; next year will consider also serving coffee and setting up several tables and chairs

· $2 bag sale on Sunday was a win/win endeavor: people were able to buy very affordable items and rummage organizers had less stuff to cart away at conclusion of sale

· To aid check-out process, next year’s set-up may have shoppers enter sale area through Walnut room doors and exit through gym where check out tables will be set up

· Informal survey revealed local shoppers heard about event via signs on Washington St, and out of town shoppers learned of event on Craig’s list

b) List of Gifts from the Heart raffle winners can be accessed via link on school website

Focus on Energy rebate to offset some of the costs of new lighting for the school

New Business
Water & Weed program to be coordinated by Ross and Kyle; sign up forms will be distributed to school families in next few weeks

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a. Present: Mike Sternig, Sara Riesberg, Nancy Monday, Greg Zimmer, Tony Spaeth, Pat Gruenke, Dave Tennies, Mike Melaney.

a. Election results: Thank you to all who ran for the school committee. The people elected to the committee were Beth Holbrook, Greg Rinn and Kyle Zautner.

ii. Washington County Catholic Education- No news.
iii. Project Lead the Way- Progress continues toward rolling out the program in September of 2010.

i. As of April 15^th, 90% of current families turned in their $100.00 deposit, 19 families did not.

i. The 2010-2011 budget was passed on a 6-0 vote after a motion by Pat Gruenke and a second by Tony Spaeth.

ii. The proceeds from the Rummage Sale will be used toward the purchase of Religious Education textbooks for the 2010-2011 school year.

f. School Calendar: The calendar found in last month’s newsletter was approved on a 6-0 vote after a motion by Greg Zimmer and a 2^nd by Sara Reisberg. The calendar matches the public school calendar, has an early “spring” break and then a 4 day weekend for Easter weekend.

a. Iowa Test of Basic Skills results are in. Holy Angels continues to do better than state and national averages. Discussion centered around a societal problem with students not practicing reading enough and scores reflecting this lack of practice.

a. Athletic Committee: The athletic committee met with the Parish finance committee to create a better mutual understanding of the athletic committee budget.

i. Alumni relations plans for a reunion at the Festival of Angels are under way.

ii. The Annual Fund for Holy Angels school trust fund had 96 donors, which was up from last year, and a dollar amount nearly the same as last year.

iii. The Boston store community day fundraiser made $700.00. Thank you to Pam Bollen for your organization and work.

iv. The Rummage sale made $4300.00. Thank you to organizer Nancy Monday and all who helped make it a huge success.

v. The Gifts from the Heart Raffle made $12,000. Thank you to Ross Zautner and all who work on Gifts from the Heart!

vi. The fish fry numbers were down about 250 meals. Analysis of numbers is taking place to try to increase the number of meals sold next year.

7. Open to All: Mike Sternig mentioned an issue with the internet security filter. ChildLock security system had one inappropriate site open. A student informed the teacher, and Mr. Sternig contacted the parents to discuss the issue after the parents called. The staff was told that if a situation like this were to occur again to make a proactive call to the parents.

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Membership for 2010-2011.-
Toni- expires, Jann-expires,
Peg- moves to volleyball.
Need 2 new members.
Toni- approved another 2 years- all approved.
Jann approved another 2 years- all approved.
Peg- resigned as secretary- now co-coordinator of volleyball- all approved for 2 years.

- Need booster coordinator and secretary; Chip Faehling and Beth Benson very interested.

Boys interscholastics- Admissions collected for volleyball games. All went well and boys enjoyed.

Girls interscholastics- October 11-16 for volleyball classic- check with Teri Krell for reffing. Beginning May- volleyball sheets for 4-7^th go out.

Intramurals- basketball wrap-up; softball sign up sheets are sent out Thursday before spring break.

Equipment- volleyball and basketball scorebooks- Nick will check them. New volleyballs?

Paying playground supervisor next year- Finance committee questioning level of funding on hand. We will play the playground supervisor next year. How much is spend on equipment and up-keep on the gym, ref. fees. This year we need new uniforms and floor resurfacing. Finance meeting Thursday April 15^th at 6:30 pm.

In attendance: Linda Stanek, Nick Chesak, Peg Tennies, Pam Carter, Rod Huft, Toni Keegan, John Minz, Stephanie Rychtik, Jann Uelmen, Rob Michels.

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HOLY ANGELS SCHOOL COMMITTEE minutes March 22, 2010
NOTE: MONDAY MEETING

Present: Pat Gruenke, Mike Melaney, Greg Rinn, Dave Tennies, Greg Zimmer, Nancy Monday, Sara Riesberg, Tony Spaeth. Guests: Mrs. Altendorf, Mrs. Tranel, Mr. Stanek.

2. Approval of Minutes: David Tennies motioned and Tony Spaeth 2^nd that the minutes be approved. Motion passed 7-0

- School Spirit/Marketing/Recruitment: Articles in the Daily News have provided some positive PR.

+ K3 and Extended Day update: K-3 emergency exit is being investigated to maximize student safety. Extended care through the YMCA was discussed.

+ 2010-11 Budget: summary: Once again the school committee passed a budget. This time with one second grade teacher, and only 3 days of librarian work. This budget was a result of the lower number associated with the Parish subsidy. An increase of approximately $125 per student will be needed. David Tennies motioned and Nancy Monday 2^nd. Motion passed 7-0.

+ Election: candidate pool: Candidates have been nominated. Calls are being made to see if people accept their nominations.

+ Athletic Committee: The school asked the athletic committee for $3000 to cover the playground supervisor.

+ Development Committee: An incentive for the calendar of cash fundraiser was discussed.

7. Open to All: Nancy Monday discussed the results from an exit interview done at the semester. The parent was very short with her and provided her with no valuable information, then hung up. This may be why exit interview information is not as complete as some would like.

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Attendance
Present: Matt Sternig, Pam Bollen, Mike Sternig, Tom Feldhusen, Ross Zautner, Karen Girard
Guest: Nancy Monday

Approval of minutes from last meeting
Matt motioned to approve 2/16/10 minutes; Ross seconded; motion carried

Alumni Relations
Pam continues reunion planning to take place during the festival
Members of class of “00 and “61 are planning additional reunions

Annual Fund
Amount to date slightly exceeds last year’s total, with 96 donors
Amounts contributed to Trust Fund and Tech Fund comparable to last year

Fund Raising
Boston Store’s “Community Day 2010” raised about $700
Nancy continues planning for the April 10 Rummage Sale
Applebee’s & Sal’s fundraising amounts have slowed
“Calendar of Cash” printing quotes discussed
Annual Fish Fry...
down 250 meals from last year
date of next year’s fish fry: March 11
more marketing, including pulpit announcements, for next year
possible “all you can eat” option next year
possible baked fish option next year
bar to be moved from back of Cedar room to just inside the door in Walnut room
line manager will be in place next year, to ensure consistency
Gifts from the Heart...
$12,000 raised (up $500 from last year); next year: raffle will have a slightly different format, and may contain both Class A and Class B raffles; possible breakdown – 10 most popular items for Class A, others items for Class B; additional options being considered
Silent auction: starting bids in advance of event may be allowed next year
Classroom silent auction items may be class project instead of donated items
Ross may arrange for a local celebrity to emcee next year’s raffle drawing

PAC
Looking at ways to assist at the Spring Concert
Recruiting additional committee members

PR/Recruiting/Marketing
Immediate focus: coordinating materials to assist parents in spreading the good news of the school (to be sent home in Friday folders)
Communication/Recruitment Plan being finalized
Possible new website to be discussed at next parish council meeting; Matt will attend, to get information on this website before moving forward on effort to update the school website
Matt pointed out that any information gained by the marketing committee regarding the parish’s growth strategy would help to market the school more efficiently
K3 program has room yet for additional children; marketing committee will increase efforts towards recruiting for K3

New Business
Disappointment expressed at the parish’s lack of advertising of Easter services in the Daily News; many other local churches did advertise, leading to concern the parish may be perceived as less welcoming compared to these other churches, which may, in turn, negatively affect school recruitment efforts.

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Present: Dave Tennies, Tony Spaeth, Mike Melaney (PCL), Nancy Monday, Greg Rinn, Greg Zimmer, Sarah Reisberg.

A thank you to our guests: Mrs. Gibbon, Mrs. Doll, Pat Bollen, Heidi Fellenz, Steve Stanek.

2. Approval of Minutes: January Minutes and February budget meeting minutes were passed 6-0.

- School Spirit/Marketing/Recruitment: Now reported in development committee report.

- Project: Lead the Way: Mike Sternig attended the Principal’s meetings for the $25,000 grant. A materials plan is now in place. Mrs. Gunnare will attend training this summer, and one more teacher will attend training next summer. The Gateway to Technology will include CAD and Robotics programs. A third program will be added in 2011-12.

- The program was approved in Finance and Parish Council committees subject to a Pro Forma.

- Architects are coming to work on the room soon and a supplies list is being formed.

- Marketing ideas were discussed. Materials were mailed out the day after the Parish Council meeting.

- The $665,000 subsidy number that the committee based the budget upon was revised downward. At Parish Council, a subsidy of $640,000 was floated. Later a number of $598,000 was given to Mike Sternig.

- After more than hour of discussion the committee floated the idea of a budget with a $625,000 subsidy. This would allow the one 2^nd grade class to be helped for Math, Reading and Language. It would require a 52% FTE teacher in addition to the full-time teacher. This would result in a 6.6% increase in tuition. The measure passed on a 6-0 vote after a motion by Dave Tennies and a 2^nd by Greg Rinn.

- The committee felt this was the best we could do in meeting the needs of students and without hampering the marketing efforts the development committee is working on to increase enrollment.

- Along with the budget, a parent meeting is planned for March 15^th, 2010 at 7:00PM. The letter inviting registration was previewed by the committee.

A. Parent Survey level action plans: The following were the responses / action plans addressing concerns in the parent survey done in fall of 2009.

- Primary grades: Homework levels and discipline policies will be the focus of the early grades.

- Middle Levels: Bullying prevention will continue with 2 programs being implemented.

- Junior High: Parent Communication was the topic that will be worked on as well as student behavior issues.

- The basketball pot luck will be March 1st. A special thank you to Pat Bollen as he completes his many years of service on the committee. He will be replaced by Rob Michels. Thank you to Mr. Michels.

- The Gifts from the Heart raffle details have been finalized. Tickets are available.

- Boston Store day is Saturday the 27^th of February. Due to having the highest ticket sales of all participants, Holy Angels will have the prime location at Boston Store to sell more books. Thank you Pam Bollen.

- A major Marketing Action Plan is being developed. A part of that will be training parents to be “Ambassadors for our school”.

6. Financial Report: The finance reports from the Parish for November, January and February were discussed. At this time, collections are down, but expenses are down as well.

7. Open to All (no actionable items): Mike Sternig expressed his thanks to the committee members and guests who have worked, prayed and spent time trying to help Holy Angels School.

Respectfully Submitted by
Greg Zimmer, HASC Secretary
on
February 26^th, 2010 Anno Domini

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5^th grade parent- everything has seemed to go fine since talk to? – Yes. No more problems.

Basketball pot luck- speakers? Second letter going out Wednesday- Nick will set-up. Maura Du Charme and Matthew Waech are speakers

AC keys- Mike and I are working something out for next year- all AC members will get keys for back doors and Nick’s office.

Basketball Clinic with James Sinclair- 3-D hoops. Need to decide dates. 5^th-8^th grade fundamentals. Do we want to invite other schools?

Cross and Athlete’s prayer on gym wall. – everything would be painted on the west wall. Done over the summer.

Specific rules for students who miss practice/games for club sports- family or school commitments are excused. A 3^rd unexcused absence will result in sitting for the entire 1^st quarter.

Boys interscholastic- volleyball numbers and coaches; AC duty- 13 5^th and 6^th ….12 7^th and 8^th…coaches: Katie Wheeler and Lauren DuCharme for 7^th and 8^th … and Peg Tennies and Linda Stanek for 5^th and 6^th. All in favor or volleyball coaches.

AC duty for boys volleyball:
March 16^th   5 and 6 Nick 7 and 8 Pam
March 23^rd    6 and 7 Rod
March 30^th     6 and 7 Jann and 8 Rod

Intramurals- Basketball; 18 kids; coaches- Holbrook, Michels, Rondorf, Nowack, Minz, and Tennies - starts March 2^nd. One of the coaches will officiate games. Nick will do basic instruction the 1^st night

Booster- Boy scouts bought candy and soda left. Figure out what to do with it. Water- Karen Steinhardt for festival. Next year have parents come 15 minutes earlier to set-up.

Anything else- Do better job on the HA tournament book next year. We should spend some money - since we don't spend any money on this. We need to get started earlier on setting up the HA tournament. Other potential members Elizabeth Benson, Chip Faheling, Stacey Huft.

Open to all- all in favor for Rob Michels taking over for boys interscholastic to finish out Pat’s term. Pat will be stepping down. All in favor.

Attendance: Nick Chesak, Pat Bollen, Pam Carter, Stephanie Rychtik, Linda Stanek, David Tennies, Jann Uelmen, John Minz, Peg Tennies, and Rod Huft

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Holy Angels School Committee Budget Meeting: February 10^th, 2010

Call to Order / Prayer: Vice-Chair Nancy Monday opened the meeting in prayer.

Members Present: Nancy Monday, Greg Zimmer, Tony Spaeth, David Tennies, Mike Melaney (Parish Council Liaison), Pat Gruenke, Greg Rinn, Sara Riesberg.

Guests : Pat Bollen, Mrs. Mathews, Mrs. Sadonikow, Mrs. Tranel, Mrs. Bishop (thank you for attending).

Old Business: Mike Melaney brought news from some members of the Holy Angels Parish Council that if enrollment unexpectedly went down again this spring that the Archdiocese would make changes to the school. Concern was expressed by some on the council that the 43% of the people who did not send in a parent survey could potentially be dissatisfied and could therefore leave. These concerns seem to have materialized after the most recent council meeting, where several school committee members were in attendance. None of the school committee members were questioned about this at the actual Parish Council meeting.

New Business:
2010-2011 school budget: The budget approved by the school committee included keeping staffing at current levels, increasing the base teacher pay by less than 1 percent (.75%), and seeking a Parish subsidy of $665,000. Tuition would increase by approximately 5%. David Tennies motioned to approve the budget, Tony Spaeth seconded the motion. Motion carried 7-0. The budget was sent on to Father Jerry, the finance committee, and the Holy Angels Parish Council.

Note: The tuition increase was needed because no tuition increase was passed last year when the budget was built on enrollment numbers that included families that later left (after the budget had been passed.) Therefore, the 5% tuition averages 2.5% per year over the last two years.

K-3 Proposal: Pat Bollen reported that the Ad Hoc committee had decided upon a 2 day per week K-3 program. This would be in the “viewing room” which would need approximately $7500 in renovation. (Faith in our Future money will be sought for this expense.) David Tennies motioned and Tony Spaeth seconded the motion to move forward with this proposal. Motion carried 7-0.

Extended Day Care: The Ad Hoc committee brought discussion regarding an extended day care service. Nancy Monday motioned and Sarah Riesberg seconded the motion to move forward with this proposal. Motion carried 7-0.

Registration Deposit: As other Catholic schools in the area have done for years, Holy Angels School Committee looked at a registration deposit. Discussion centered on a $100.00 per family deposit. If the deposit were received by a certain date, it would be applied to the following year’s tuition. Other schools within driving range have had a deposit ranging from $100.00 / family, up to as high as $500.00 per child.

Had this been in place last spring, the school would have had some early warning that a group of people were planning to leave and could have adjusted the budget before it was too late to do so. Since people left after teacher contracts had been signed and budgets had been approved, the current financial situation became a reality. The school committee does not want to be in that situation again. A deposit will help determine who will actually be in the school the following fall by seeking a financial commitment. Those who pay the registration prior to the deadline, and who send their kids to Holy Angels School, would see no net financial impact as the deposit would count toward their tuition. Greg Zimmer motioned and Sara Riesberg seconded the motion to approve this registration fee. The motion carried 7-0.

Next Meeting / Closing Prayer / Adjournment: Greg Rinn lead the committee in a closing prayer.

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Old business: Basketball wrap-up – St. Killian player was benched for one game for swearing.

Basketball classic wrap-up- all went well. Had new teams for 7^th grade. Hold tournament in December with Cabrini? Hamburgers went over well. Announcers should be volunteers with experience. Also considering all West Bend school tourney. Public and private.

Basketball pot luck- March 1^st (Monday). Nick will get invites out. Pam will get speakers. Nick will set up.

Boys volleyball- Pam and Linda- March 5^th. Peg and Linda will help. Nick will send out sign-ups. 5^th-8^th graders. 4^th grade beginning of March. (this is for BB intramural...4th graders don't participate in the boys VB program).

Admissions and concession box procedure- Put the box in the admissions cart at the end of the day and leave as is.

Athletic committee duties- additional members? - Tim Rosene did league and Classic BB coordinator duties last year. Nick took it over this year. Needs some help. Looking to have a BB classic coordinator possibly the Booster Co-Coordinator only. Does Rod want to continue on the Athletic Committee? Toni to discuss with Rod. Procedure with keys, who should have keys?

Equipment- Jersey collection (I’ll do it) - Nick will do it. Fix jerseys with fabric glue? restock med. Kits

Financial report- concessions about the same. Admissions- high…shoot out- higher

***In attendance: Pat, Pam, Toni, John, Stephanie, Linda, Peg, Jann, David, Nick
***Not in attendance: Rod Huft.

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1. Call to Order / Prayer: Vice-Chair Nancy Monday opened the meeting in prayer.

Members Present: Nancy Monday, Greg Zimmer, Tony Spaeth, David Tennies, Mike Melaney, Pat Gruenke.

Excused: Greg Rinn, Sara Riesberg, Father Jerry.
Guests : Pat Bollen, Mrs. Sternig, Mr. Chesak

2. Approval of Minutes: Greg Zimmer motioned to approve the December minutes (written by Nancy Monday) and Tony Spaeth seconded the motion. Motion passed.

A. Board Annual Goals for 09-10 Update

- School Spirit/Marketing/Recruitment: The school marketing plan will be presented to Parish Council at an upcoming meeting, hopefully in February. Catholic Schools Week plans are on schedule. The Parent Activity Committee is planning a pep rally on January 30^th. There will be an Open House for parents and students the Sunday of Catholic Schools Week. Holy Angels School students will be the lectors at all weekend Masses for Catholic Schools Week.

- Washington County Catholic Education: No meetings took place. The head of the Archdiocese school system resigned recently. With our new Archbishop, it is possible that the Archdiocese will come up with a comprehensive plan.

- Project: Lead the Way: Mike Sternig reported that Holy Angels School was awarded a $25,000 grant from the Kern Family Foundation. Of this $20,000 will be for the 1^st year of the program and $5,000 for the 2^nd year. Stehling funds have been requested to pay for the computers needed for the course. Barb Gunnare will be attending training during the summer of 2010.

B. Day Care possibilities:

- Pat Bollen is heading up an Ad Hoc committee to explore this opportunity.
- Options include a K3, a daycare, or some combination of these.
- In addition to Pat, the committee consists of: Mrs. Riesberg, Mr. Sadonikow, Mrs. Matthews, Mrs. Altendorf, Mrs. Nowak and Mrs. Guse.
-A goal of March 24^th was set for a plan to be reported to the school committee.

C. 2010-11 Budget: continued

-Preliminary budget numbers were presented. The current 1^st grade class is still in need of 4 or more additional students. Ideas were discussed about inviting people to visit the school during the open house.

-A registration fee of $25.00 will be charged for new families.

-Staffing levels for the school were discussed.

- Tuition and student numbers from other Washington County Catholic schools were presented and discussed.

-The first budget meeting of the HASC will be February 10^th, 2010.

4. New Business:

A.      Catholic Schools Week update: A full schedule of activities is planned

-Activities include the Catholic Quiz Bowl, K-5 Round-up, Grandparent’s lunch, a Combined Mass with other Catholic schools in area.

-Family Fun Night will include: 4:00PM Mass with a 1^st grade choir and student lecture, a DJ with music, a hands on activity with staff from the Milwaukee Art Museum, and a pep rally in support of Catholic Schools

- Open House will take place on Sunday the 31^st of January.

-Thank you to the development committee and the P.A.C. group. Many new volunteers made these activities possible.

B.     Catholic Knights information was reviewed by the committee, but will not be distributed with school folders. People interested in buying insurance and joining Catholic Knights can review the ad on the back of the Holy Angels bulletin.

C.     Faculty Appreciation: A signed thank you card was passed around the group regarding the Christmas celebration.

D. Review of the number of parent surveys returned indicated that in 2003, 49% of families returned their survey; in 2007,46 % and in 2009, 57%. Discussion centered on how to convince more people to return their surveys. All agreed that is it not fair to assume that many of the families who did not turn in a survey are dissatisfied, as some people have implied. The School Committee was diligent in its efforts to obtain surveys anonymously from all families.

A. Athletic Committee: Mr. Chesak and David Tennies reported on the Holy Angels Classic which was going on during the meeting. The next athletic committee meeting was scheduled for January 26^th, 2010.

B. Development Committee: A very active committee resulted in the following accomplishments.

- Alumni relations is considering opening the school reunion to more graduation years.

- The Gifts from the Heart raffle has collected over 100 items for the raffle. Donations are still coming in.

-Holy Angels School students and Mike Sternig were invited to participate in the Archdiocese radio ads for Milwaukee Archdiocese Catholic Schools. They will be featured on radio spot ads in the near future.

A. Annual Fund: A total of 85 people donated $12,185, which compares to previous years.

C. No Financial Report was available: Since the Parish now handles all financial aspects of the school Mike Sternig will be asking them for a print-out of the report to present to the committee in the future. This will help us better understand the current budget and better plan the next one.

D. Stehling Project interest money: In the past Mike Sternig was able to deposit the money from when it was received until it was spent, earning interest in the range of $1000-$5000 per year. The money is now deposited with the Parish instead of the school and that interest income is no longer available. Discussion centered on how to convince the Parish to deposit the money in an interest bearing account. Hopefully, this oversight will be corrected so the revenue stream will be restored.

A. Athlete’s Prayer: Nancy Monday reported seeing a cool athlete’s prayer painted on the wall at the Port Catholic gym. Discussion followed to see if we can get an athlete’s prayer or some other symbol of our faith in our gym.

B. Mr. Chesak reported that the proficiency grid for the physical education classes is now complete. He was involved at the archdiocesan level with developing the document.

C. An anonymous letter was distributed by Mike Melaney, the Parish Council liaison .

8. Next Meeting / Closing Prayer / Adjournment: Nancy Monday lead the committee in a closing prayer.

Respectfully Submitted
By:
Greg Zimmer, HASC secretary

January 23^rd, 2010 Anno Domini

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Attendance
Present: Pam Bollen, Mike Sternig, Tony Spaeth, Tom Feldhusen, Ross Zautner, Kara Guse, Karen Girard
Guest: Nancy Monday

Approval of minutes from last meeting
Tom motioned to approve 12/1/09 minutes, Mike seconded; motion carried

Alumni Relations
Parent volunteer forms yielded one person willing to help plan reunion (to take place on the Saturday of the parish festival)
Question: should reunion be for alumni in general or specific classes?
Pam will contact alumni representatives from different classes, and invite them to participate in reunion planning

Annual Fund
As of 1/5/10, 85 donors gave $12,185
Donors consistent with previous years; consider expanding mailing list for next year's Annual Fund
Pam will check with Fr. Jerry to determine a weekend to place the remaining donation envelopes in the church pews with pulpit announcements inviting parishioners to donate to the Annual Fund

Fund Raising
Gifts from the Heart: committee will meeting 1/5/10, after Development Committee meeting; Ross reported 62 raffle donations so far
Possible new fundraisers:
The Chip Shoppe: cookie dough and other consumer products
Boston Store’s “Community Day 2010” on Feb. 27 – Pam will look into this
Parking lot flea market being considered for Spring 2010, possibly a Saturday; parish-wide event, proceeds go to school; Nancy will look into this

Grant Writing
Project Lead the Way grant awarded: $20,000 first year, $5,000 second year
Tom is researching grants awarded to schools by major corporations; many are restricted to public schools; a significant number are awarded for community service projects.

PAC
School Spirit Celebration: January 30; will include special activity by Milwaukee Art Museum
PAC asked if a poster contest might fit into PR/Recruiting/Marketing plans for Catholic Schools Week; Tom will email a response back to PAC, and will pass information on to PR/Recruiting/Marketing committee

PR/Recruiting/Marketing
HAS is one of the schools selected to be featured on the Archdiocese’s radio spots

New Business
These items will be discussed at the 1/21/10 7:30 pm Parish Council meeting:
Parent Survey
Census information
Possible Day Care program

Everyone is welcome to attend Parish Council meetings

Question: would updating the school website better serve the website’s visitors? Deferred to the PR/Recruiting/Marketing committee

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Members Present: Greg Rinn, Dave Tennies, Sara Riesberg, Pat Gruenke, Tony Spaeth, Nancy Monday, Mike Sternig, Mike Melaney (Parish Council liaison).

2. Approval of Minutes: After a motion by Pat, seconded by Dave, minutes from the November meeting were approved. October minutes were corrected to reflect that Tony Spaeth was in attendance.

i. School Spirit, Marketing, Recruitment
Development of a marketing plan is underway with heightened enthusiasm from the PR/Recruiting/Marketing Committee.
The School Committee discussed a plan to highlight the achievements of Holy Angels graduates at the high school level.

iii. Project Lead the Way
Registration for the program has been submitted to PLTW.
The grant request to the Kern Family Foundation has also been sent in; awards are expected to be made in January.
Training for teachers will be in the summer of 2010, and will be funded by the Stehling Project.
A motion was made for Holy Angels to enter into an agreement with Project Lead the Way to move forward with the program, and was approved by all.

129 questionnaires were completed and returned, representing a 57% return rate.
The Committee reviewed the summary at length and agreed that nothing in the survey stands out as an action item or area of concern; however, some results point to areas in which improvements can be made. Also, the trend of data is similar to past surveys from 2003 and 2007.
Mike Sternig will present the surveys to teachers so that they may review valuable comments made by parents.
Survey results will be shared with the school community via the monthly newsletter and will be given to Parish Council for their review and further distribution.

Data from the parent questionnaire indicate that there is some interest in day care, mostly in the form of after school care for Holy Angels students. It is important to note that the numbers from this survey do not take into account the needs of the 43% of families who did not return their questionnaire.
Pat Bollen graciously volunteered to be part of the ad hoc committee to further research the feasibility of this program.

Mike Sternig presented a preliminary budget model assuming no salary scale increase for staff, no change in staffing levels, and a parish subsidy of $665,000.
An issue to consider is the current 1^st grade enrollment of 28 students. We look forward to updated enrollment figures in mid February.

The Holy Angels Basketball Classic scheduled for January 18-23 has only three 8^th grade teams signed up and five 7^th grade teams. St. John’s is having a tournament that week which conflicts with ours.
The 8^th grade boys team is having difficulty fielding teams due to detentions.

PR/Recruiting/Marketing would like to create a library of testimonials from HA graduates to be used in the church bulletin, newsletters and marketing materials.
The Development Committee will request census information from the Parish Council to assist them in recruitment efforts.
Teacher Treat Days are generating great participation from families wishing to show their appreciation.
It was determined that the kitchen set up is not conducive to hosting a spaghetti dinner fundraiser. A chili dinner is being considered.
Gifts from the Heart donations are down from last year, likely related to the economy.
The Packer tailgate party experienced low attendance, perhaps due to the timing of it so close to Christmas.

All general accounts are in the process of being moved to the parish so that they can pay all bills relating to these accounts.

41 letters were sent out to current families who are behind on their payments. 7 of them responded with a payment; no contact from remaining families.
The Committee discussed the division of responsibility between the school and parish with regard to unpaid tuition for current families and unpaid tuition from families with children no longer in the school. Mike Nowack, Parish Council liaison to Finance Committee, will take this issue to Finance Committee for clarification.

7. Open to All (no actionable items)

8. Next Meeting/Closing Prayer/Adjournment

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Attendance
Present: Pam Bollen, Ross Zautner, Mike Sternig, Matt Sternig, Tom Feldhusen, Kara Guse, Karen Girard
Guest: Nancy Monday

Approval of minutes from last meeting
Ross motioned to approve 10/13/09 minutes, Kara seconded; motion carried

Alumni Relations
Planning for “Reunion of the 0’s” (to be held on the Saturday of the 2010 festival for classes of 2000, ’90, ’80, ‘70, ‘60 & ’50) is in progress

Fund Raising
Applebee’s gives 15% of the total guest check to HAS for all redeemed flyers on designated nights; current night is first Tuesday of the month, beginning in January, it will be the first Wednesday of the month

Gifts from the Heart: committee will meet again 12/3/09; Ross reported raffle donations are slightly down, likely due to the economy; recruitment committee will contact Ross with ideas related to Gifts from the Heart

Spaghetti Dinner: it was determined the kitchen set up is not conducive to cooking large amounts of pasta; chili dinner is being considered instead

HOPE (service club for 5^th-8^th grade HAS students) may host a smaller spaghetti dinner

Grant Writing
Project Lead the Way grant applied for
Grant awarded by Exxon Mobil will be used for science lab equipment

PAC
Open Gym for adults: 1^st Saturday of the month
Teacher Treat Days: 1^st & 3^rd Thursday of the month
Packer tailgate party: 12/13/09 in the Walnut Room

PR/Recruiting/Marketing
Committee met last week to begin putting together a marketing plan; target markets determined

Lists of parishioners in these target groups may be available from the parish secretary

Suggestion: create a library of testimonials, to be used in bulletins, newsletters, etc.

Suggestion: host a school open house when more of the school community is present, to give visitors a fuller picture of the school

Question: could more information about the school be given to new parishioners when they register, as well as placed in baptism packets? Could the tour of the church given to new parishioners include a tour of the school?

Suggestion: teach and encourage parents to join in on marketing efforts for the school

Suggestion: raise awareness of the endorsements given to HAS by outside groups, such as the Stehling Project, as shown by their support of the school

Committee asked for detail list of events scheduled for Catholic Schools week (Jan 31 – Feb. 5), in order to coordinate recruiting efforts with these events; Mike will give this information to Matt

New Business
Items the Development Committee would like to communicate to the Parish Council:

Parent Survey: 60% of the surveys have already been returned, with more still coming in. This high return rate affords a great opportunity to see what’s going on in the school from the point of view of parents who have children in the schools; therefore, the Development Committee recommends the survey results be addressed at a Parish Council meeting, and be made public to the entire parish

Census information: this information would be useful to the Development Committee in formulating plans to recruit more students; therefore, the Development Committee requests access to this Census information as soon as it is processed by the parish office.

Day Care: the Development Committee would enthusiastically support a decision by the Parish Council to begin a Day Care program, as this will aid recruitment efforts

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Holy Angels School Committee
November 11^th minutes

Call to order: Members present: Greg Rinn, Dave Tennies, Greg Zimmer, Sara Riesberg, Pat Gruenke, Mike Sternig, Mike Melaney (Parish Council liaison), Tony Spaeth

2. Approval of Minutes: After a discussion the October minutes were approved.

1. School Spirit/Marketing and Recruitment: December 1^st is the next meeting. Discussions about a new “I got my start at Holy Angels” campaign took place.

2. Washington County Catholic Education did not meet prior to the November 11^th meeting. Sara Riesberg will keep us up to date on this as future meetings take place and plans unfold.

3. Project Lead the Way: Barb Gunnare went to visit St. Roman’s to observe their PLTW curriculum. Mike Sternig reported that the Kern Foundation grant application is complete and has been turned in on time.

B. Parent Survey for Fall (sent out 11/13/2009): The Archdiocese Education department was contacted for advice regarding the questions asked. They requested a copy of our survey for use at other schools. We also planned to have the Human Resources department of the Archdiocese of Milwaukee comment on the process.

C. Distinguished Graduate Award: A very worthy graduate was selected and will be announced during Catholic Schools Week.

D. Day Care Idea: An Ad Hoc committee will be formed to explore this idea. A needs assessment and Parish census will take place prior to final planning for a day care facility.

A. Wellness Policy Redux (Re-do): The wellness policy has been implemented with a few sticky situations. A few school-sponsored activities were canceled because they involved items which are not on the approved snack list. Possible revisions to the policy could take place before the committee in the future.

B. 2010-2011 Budget: There are concerns about the current 1^st grade class which is only at 28 students right now. More students are needed for that grade prior to next year. Initial budgetary discussions were started.

A. Athletic Committee- Holy Angels Classic volleyball tournament was a success. Basketball has started including Grade 5 (one boys and one girls team), Grade 6 (one girls and two boys teams), grade 7 (one boys and one girls team), Grade 8 (two boys and two girls teams).

B. Tuition Collection: The school is implementing the policy recommended by the Ad Hoc committee. Initial phone calls have been made and follow-up letters will remind people of their obligations. It was noted that other schools also had trouble collecting tuition.

7. Open to All (no actionable items): Mike Sternig brought up the Discovery Project for gifted kids in the Archdiocese of Milwaukee Catholic Schools. Selected students can take an online class with a Catholic high school in the area of Language Arts. We have several eighth graders taking advantage of this program.

8.   Next Meeting / Adjournment / Closing Prayer:
                  a.       Next meeting December 16^th, 2009
                  b.       Prayers for a successful shoulder surgery for Mike Sternig are appreciated.

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1. Call to order/Prayer (6:00pm) in attendance: Pam Carter, Nick Chesak, John Minz,

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HOLY ANGELS SCHOOL COMMITTEE Minutes October 14, 2009

Members Present: Greg Rinn, Dave Tennies, Greg Zimmer, Nancy Monday, Mike Sternig, Mike Melaney (Parish Council liaison). Excused: Father Jerry Absent: Sara Riesberg, Pat Gruenke Guests: Pat Bollen, Mrs. Mitchell, Mrs. Gengler, Colleen Mas.

2. Approval of Minutes: Minutes were approved after changes to the date for the Holy Angels Classic which was held Oct 12-17^th.

A. Board Annual Goals for 09-10 Update: Work took place on two of the three goals in the last month.

i. School Spirit, Marketing, Recruitment: There have been three articles in the Daily News about our school. Ideas for improving the image in the community were discussed.

ii. Washington County Catholic Education: The Archdiocese canceled the most recent meeting.

iii. Project: Lead the Way: Mike Sternig reported that our grant application is nearly finished. Science teacher, Barb Gunnare will be visiting St. Roman’s to observe their PLTW classes in action.

B. Enrollment/Budget Update; Three action items were reported that went to the Parish Council on Oct. 15^th, 2009.

i. We did contact the Archdiocese office of Education for help with a parent survey. We will be giving the results and the survey format to them for their use. The committee went over each question and several new questions were added.

ii. Information about why all 22 families left was distributed. This information was requested by the Parish Council.

iii. It was possible to contact all but one of the 11 dissatisfied families for an exit interview. An update was presented to the Parish Council.

C.   Parent Survey update: After going over the survey the School Committee discussed bringing closure to the 2008-2009 school year issues.
              -David Tennies motioned to bring closure to the 2008-2009 concerns. The committee will focus energy and resources on the 2009-2010 school year.
              -Tony Spaeth seconded the motion.
              -The motion passed 7-0.

A. Distinguished Graduate Award: Nominations are now open for the distinguished graduate award. Please forward nominations to Mike Sternig.

B. Staff Christmas party: David Tennies motioned and Greg Zimmer seconded to approve $700.00 (which was already in the budget) for the party. Motion carried 6-0 with one member abstaining from the vote.

C. New ideas to share with Parish Council.
i. The idea of a day care at Holy Angels was discussed at length. Mike Melaney informed the group of resources available from MPTC.
ii. Study support issues were discussed as an after school option for families seeking tutoring after school.

A. Athletic Committee: A long discussion on how to best use our athletic program as a recruiting tool took place. David Tennies reported that the next athletic committee meeting will take place on Oct. 19^th, 2009.

B. Development Committee: The development committee met and made great progress on a number of items. These included:
   i. Leadership was selected for the combined marketing/recruitment/PR sub-committee: Matt Sternig and Ross Zautner co-chairs.
   ii. Mentor families will be provided for K4, K5 and other new families.
   iii. Ideas were shared for alumni relations, faculty recognition and fundraising.
   iv. A new Applebees fundraiser will be rolled out soon.

6. Financial Report:
i. Handout was discussed by the committee.
ii. Some of the past due tuition was collected in the last month.

7. Open to All (no actionable items)

A. Mike Sternig reported on the H1N1 flu vaccination clinic locations and times.

B. Mike Sternig reported that a “hot link” for homework will be put on the HAS website if a large H1N1 outbreak causes disruptions to the regular learning process.

8. Next Meeting / Closing Prayer / Adjournment:

A. The next meeting will be on November 11^th, 2009.

B. The committee did a closing prayer, then adjourned.

Respectfully Submitted on October 17, 2009 Anno Domini
by:
Greg Zimmer, Holy Angels School Committee secretary.

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Attendance
Present: Tony Spaeth, Pam Bollen, Ross Zautner, Mike Sternig, Matt Sternig, Kara Guse, Karen Girard Guest: Nancy Monday

Approval of minutes from last meeting
Mike motioned to approve August 11, 2009 minutes, Ross seconded; motion carried

Alumni Relations
Back-to-school packet parent volunteer form for Alumni Relations was returned by 1 person; Pam will contact this volunteer for help with the “Reunion of the 0’s” to be held on the Saturday of the 2010 festival for classes of 2000, ’90, ’80, ‘70, ‘60 & ’50

Annual Fund
Annual Fund mailing will use the same format as last year, and will go to those who contributed to the fund these past three years (around 200 pieces); Mike will get cover letter to Pam; focus of Annual Fund will be science curriculum; Pam will hand address envelopes; target date for mailing: before Thanksgiving

Fund Raising
New Fundraiser: Applebee’s will give 15% of the total guest check to HAS for all redeemed flyers on designated nights, such as 1^st Tuesday of the month. Mike will contact Applebee’s to get this program started; volunteers will be solicited from the parent volunteer form if any help is needed

Gifts from the Heart: Ross will co-chair and is looking for another co-chair; Ross will contact those who signed up on the parent volunteer form, inviting them to the first meeting to be held next week

Spaghetti Dinner: a dozen volunteers, possibly to be held in early January, Pam will contact the Fund Raising committee to request they send a representative to Development Committee meetings, and to encourage them to look into organizing a Spaghetti Dinner

Texas Hold’em: a dozen volunteers, this idea will be passed along to the PAC as a social event rather than a fundraising event

PAC
Met last night, no report yet; new chair will be invited to Development Committee meetings

Public Relations
Merged with Recruitment, and now includes Marketing, will be renamed PR/Recruitment/Marketing committee; Matt and Ross will co-chair; Matt will come to Development Committee meetings and report on committee’s activities

Volunteers who expressed interest on the parent volunteer forms will be contacted and invited to join committee, which currently has 6 members including Matt and Ross

New Business
Under consideration: enlisting school parents to act as a resource to new school families
Under consideration: regular column in the parish bulletin featuring testimonials by school families

Other
Nancy Monday, member of the School Committee, will attend Development Committee meetings as a special guest, to assist with coordination between School Committee’s and Development Committee’s marketing and recruitment efforts

Next Meetings
Tuesday, December 1, 2009, 6:30 pm in the Science Room
Tuesday, January 5, 2010, 6:30 pm in the Science Room

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Members Present: Greg Rinn, Dave Tennies, Greg Zimmer, Sara Riesberg, Pat Gruenke, Nancy Monday, Mike Sternig, Mike Melaney (Parish Council liaison).
Excused: Tony Spaeth, Father Jerry
Guests: Pat Bolen, Mrs. Thelen, Tim Briscoe, Colleen Mas

2. Approval of August Minutes: Approved. We will be adding the names of guests to the minutes in the future.

3. Old Business:
A. Committee Goals: The following goals were approved for the 2009-2010 school year.
   1. School Spirit/Marketing/Enrollment/Communication were rolled into one goal. The committee people involved will be Nancy Monday, Tony Spaeth, Dave Tennies.
   2. Washington County Catholic Education planning: Sara Riesberg will be involved in this on behalf of the school committee.
   3. Science curriculum: Project Lead the Way: Greg Zimmer will work with science teacher Barb Gunare on the science curriculum goal.

B. Enrollment/Budget:
   1. The official enrollment for Holy Angels School for the 2009-2010 school year is 344. These students come from 237 families.
   2. Salaries are down from Approx. $984,000 to $968,060. Changes were made in the resource learning center, which saved money.
   3. An additional Parish subsidy of $62,000 may be needed because of the decrease in enrollment during the summer months.
   4. The uncollected tuition from the 2008-2009 school year is $20,000. Of this, $10,000 is the responsibility of families no longer at Holy Angels School. Collection efforts continue.

C. New Family Survey:
1. There are 25 families who are new to Holy Angels School in the 2009-2010 school year. In general our new families have fewer kids/family enrolled than the 22 families who left.
2. Strengths listed by the new families in the survey included but were not limited to: Strong religious values, a safe, a welcoming environment, strong academics, strength of Parish families and Parish support, growth in Catholic Faith, positive alumni experiences, and our smaller class sizes with personal attention. A complete list is available from Mike Sternig.

4. New Business:
A. Accreditation Process update:
    1. All paperwork has been sent in, on time.
    2. The process for hiring substitute teachers was reviewed.
    3. The accreditation process is long, thorough and involves the Archdiocese office of Education. This process is an example of a look at the school by an outside source.

B. Current Parent Survey for Fall 2009:
    1. Ideas discussed to see where current parents are at in their satisfaction.
    2. The committee was directed to listen carefully to all concerns, and have an open mind when talking with parents.
    3. Problems from the previous year were discussed at length.
    4. A desire to move on from last year was expressed.

Parish Council Concerns: The committee went over the lists of the 25 new Holy Angels School families and the 22 former Holy Angels School families:
   1. Of the 22 families that left, 11 (26 kids) indicated they were dissatisfied. Nine of those eleven were contacted by members of this committee and interviewed. Three of the eleven who left due to dissatisfaction are current Holy Angels Parish Council members, and most of the 11 families who left had done extensive volunteer work for HAS in the past.
   2. Of the 11 families who listed reasons other than dissatisfaction, four families moved or had transportation concerns (10 kids), five listed the reason as personal or financial (8 kids), two families (2 kids) listed a desire for their student to go to school with friends, and one left to attend a Lutheran school. (One of the dissatisfied parents had listed finances as an issue which resulted in 12 families in this category instead of 11.)
   3. Sixteen of the students who left (35.6%) are now attending a private, Catholic school that is not accredited by the Milwaukee Archdiocese. (Note: Aquinas Academy is accredited by the National Consultants for Education, http://nceducation.org/ which uses the “Integral Formation” method designed by the Legionaries of Christ Order.)
   4. The specific reasons for the dissatisfaction in families leaving are not easily identified, nor quantified. The lack of data makes it difficult to formulate an action plan despite a desire to learn from the past.
   5. While the school administration and committee have discussed problems and made changes since concerns were raised, rumors continue to float through the West Bend community making a Spirit of healing, and closure difficult to achieve.
   6. A groundswell of support from satisfied parents has started as happy parents perceive the school is under attack.
   7. While a strong desire to learn from the issues of last year was discussed, the need for closure is also a major concern as teachers and the administration work for our current students.
   8. The current school year is off to an excellent start. Mike Sternig will publish the “State of the School” report and send it to all parents. This will hopefully bring closure to last year’s issues.
   9. Teachers, administration, and parents expressed a strong interest in healing and forgiving of past conflicts. Students have indicated that many friends who left are missed.

5. Committee Reports:
A. Athletic Committee:
Dave Tennies reported that the vacant positions on the committee have been filled. The volleyball tournament will take place on Oct. 12-17 and basketball parent meetings are scheduled for October 28^th.

B. Development Committee:
PAC: There is still a need for a co-chair for this committee. The August 30^th open house went well. The committee will meet in October.

6. Financial Report: The financial handout was given and the committee went over the current budget. The decision of families to leave after the budget had already been planned has resulted in the need for additional funding.

7. Open to All (no actionable items)
A. A school Mom talked about different styles of Catholic identity including different orders within the Church and the unique charisms they bring. She indicated that different families within the Church prefer different styles of worship, but all are called to be Catholic and to love and respect each other.

8. Meeting Calendar:
A. The next meeting will be October 14^th at 7:00PM in the science room.
B. The November 18th meeting is changed to November 11^th due to the anticipated shoulder surgery for Mike Sternig. Prayers for a successful surgery are encouraged.

Minutes Respectfully Submitted on September 26th, 2009 Anno Domini
by:
Greg Zimmer, Holy Angels School Committee secretary.

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Attendance
Present: Tony Spaeth, Pam Bollen, Ross Zautner, Mike Sternig, Matt Sternig, Kara Guse, Karen Girard
Guest: Nancy Monday

Approval of minutes from last meeting
Mike motioned to approve August 11, 2009 minutes, Ross seconded; motion carried

Texas Hold’em: a dozen volunteers, this idea will be passed along to the PAC as a social event rather than a fundraising event

PAC
Met last night, no report yet; new chair will be invited to Development Committee meetings

Volunteers who expressed interest on the parent volunteer forms will be contacted and invited to join committee, which currently has 6 members including Matt and Ross

Next Meetings
Tuesday, December 1, 2009, 6:30 pm in the Science Room
Tuesday, January 5, 2010, 6:30 pm in the Science Room

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1. Call to Order / Prayer (7:00pm) Members Present: Greg Rinn, Dave Tennies, Greg Zimmer, Sara Riesberg, Pat Gruenke, Nancy Monday, Father Jerry, Mike Sternig, Tim Briscoe (Parish Council liaison).

3. Old Business:

+ Review Mission Statement: Brief discussion included keeping the mission statement the same.

+ Board Annual Goals for 09-10: Possible future goals are listed:
-Health and Wellness including good life choices.
-Supporting the Washington County Catholic Education cooperative (Vision 21)
-Science curriculum / Project Lead the Way
-2010-11 Budget Process as major challenge
-Marketing/Recruitment; enrollment
-Survey attitudes increase communication
-Effectiveness of Harassment Intervention process
-Healing of previous year’s wounds
-School community issues including: School Spirit, Bullying / Playground issues, Parent educational resources.

+ Enrollment Update: Currently 351 students are enrolled for 2009-2010. Eleven new HAS families are entering students into K5. Total enrollment is down from 390 students in 2008-2009.

+ Exit Interviews: A summary of exit interview from departing families was discussed at length:

-It was determined that parents are very involved in their kid’s education and we need to adjust our communication efforts.

-The themes of Catholic identity, accountability, accuracy of Catholic teaching / learning at the school, and dissatisfaction with staff and/or administration.

-Discussion centered on how to improve our school’s response to parent /customers, improve the teaching of Catholic doctrine, making parents / families feel valued.

-Statistics were presented by Father Jerry showing that the Achievement to Ability data done in standardized testing indicated that Holy Angels School is a very strong school as students achieved much higher than tested ability levels would indicate. Statistics were also presented that the grade 8 Catholic knowledge testing indicated that HAS students learned about Catholic teaching at a rate higher than that of most Catholic schools. Father Jerry invited all to stop by to review this data.

+ Catholic Education Study: Input meetings in Washington County Catholic schools will take place in late August. A 5-10 year vision for K-12 Catholic education in this geographic area is the goal.

Accreditation Process update: The process will continue with a visit in fall of 2010. Some HAS teachers will be on accreditation teams, improving their ability to help HAS meet the standards.

+ Volunteers: All school volunteers MUST take the “Safeguarding God’s Children” training. Previous “Virtus” training will count. Training is required only one time, but background checks may be run multiple times in the future. Many expressed that their experience with the training was very positive and valuable.

5. Committee Reports:

+ Athletic Committee: Dave Tennies reported that 2 additional members were needed for the school year. One does not need to have students currently in the school to be on the committee. Parish volunteers are welcome as well.

+ Development Committee: Mike Sternig reported that alumni relations is planning a “Big Zero” school reunion at the 2010 parish festival for alumni who graduated in a year ending in zero.
+Annual Fund: No report.
+Fund Raising: Mike Sternig reported that Lisa Tennies is working on a possible pizza sale. The magazine drive will be done on a “low key” without heavy emphasis on prizes.
+PAC: There is still a need for a co-chair for this committee. The August 30^th open house is being planned by committee members.
+PR and Recruitment may merge in the future.

-Father Jerry announced that the texts used in religous education will be replaced. Those used in grade 6-8 will be more thematic. New books are in line with the Catechism.

8. Meeting Calendar: The following dates are scheduled for meetings of the Holy Angels School Committee: September 23^rd, October 14^th, November 18^th, December 16^th, 2009; January 20^th, February 10^th (budget), February 24^th, March 24^th, April 21^st, May 19^th, June 16^th 2010.

by: Greg Zimmer, Holy Angels School Committee secretary.

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H.A.S. Development Committee
Meeting Minutes
August 11, 2009

Approval of minutes from last meeting
Ross motioned to approve June 2, 2009 minutes, Mike seconded; motion carried

Alumni Relations
“Reunion of the 0’s” at 2010 festival; possibly Sat. evening for classes of 2000, ‘90 & ’80 and Sun. afternoon for classes of ‘70, ‘60 & ’50; each gathering would include group photo and school tour; class agent will be solicited from each class to help gather/update address lists

Fund Raising
Sal’s Pizzeria Possible new fundraiser: Sal’s donates a percentage of pizza sales to the school when specially printed school coupons are used; Lisa Tennies offered to coordinate

PAC
PAC is still looking for a new chair or co-chairs
Back to school breakfast plans are underway
November trip to Chicago is being planned

Public Relations
Large ad will be in 8/15 Daily News recognizing scholarships received by high school graduates who attended HAS
Small display ads ran in local papers over the summer

New Business
New members are needed for committees, and will be solicited via volunteer sign-up forms and personal contacts/invitations

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2. Approval of Minutes (if available): Minutes were not available to approve.

3. Old Business:

A. Board Annual Goals: The following updates were given.
-The Vision 21^st Century: Updated
-Faith in our Future: Issues discussed
-Project Lead the Way: A funding source was sought for start-up costs.
-Wellness Ad Hoc committee presented their final policy revision.
-Religion assessment testing was implemented.

B. Budget: Enrollment issues including an estimated decrease to 355 students for the 2008-2009 school year were discussed.

D. Exit interviews were discussed to try to determine why parents were changing schools.

H. Approved policy revisions (to policies 2416; 5132.1; 6145.23; 6145.2) were discussed.

A. Seating of new committee members: Sara Riesberg, Tony Spaeth, David Tennies, Greg Zimmer.

B. School committee officers were determined: Greg Rinn, Chair; Nancy Monday, Vice Chair, Greg Zimmer, Secretary; Dave Tennies, athletic liaison; Tony Spaeth, development liaison.

7. Open to All (no actionable items):

-Parent concerns regarding the HIV presentation were brought forward. After discussion Mike Sternig spoke of four things to change for next year. 1. No open forum (abused by students). 2. Find an immediate link to Catholic teaching for all materials. 3. Check for current Archdiocese updates on this topic. 4. Research the availability of a doctor Catholic who was well-versed in Catholic teaching regarding AIDS/HIV.

*Note: Minutes were reconstructed from hand written notes in August 2009 by Greg Zimmer, 2009-2010 HAS school committee secretary.

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Attendance
Mike Sternig, Pam Carter, Stephanie Rychtik, Nick Chesak, Linda Stanek, Teri Krell, Toni Keegan

Membership for 09-10 - Suggestions of interested parents - Toni Keegan will stay on committee, Other possibilities were surfaced

09-10 Duties
Volleyball: Pam and Linda
Basketball: Nick
Basketball scheduling: Pat
Booster: Toni and possibly a new member
Equipment: possibly a new member

Teams:
2 teams for 5^th grade, 2 teams for 6^th grade, 1 team for 7^th grade, 2 teams for 8^th grade.

Coaches:
5^th grade: potential coaches: Lauren DuCharme, Sandy Michels, Sara Braadt
6^th grade: potential coaches: Annette Melven, Annette Tighe, Toni Keegan
7^th grade: Head coach- Diane Rinn, Assistant coach - Stephanie Rychtik
8^th grade: Head coaches- Budiac and Kiefert, Assistant coaches - Nettesheim and Carter

Funding for Lead Playground Supervisor: Steph motioned to approve, Linda seconds - Committee approves 6 to 1.

Boys Interscholastics- none
Girls Interscholastics - none
Intramurals - softball finished - Only downfall were a few no shows for games
Equipment - none
Booster - Possible purchase of a refrigerator - Pam will look into this.

Financial Report
            See handout - $5,010.12 in the black for 2008-2009
            Next year - add $4,300 (AD and Lead Playground Supervisor) to miscellaneous expenses - Teri move to approve, Toni second, passed
            Possibility of parish overseeing the school’s financial administration - Mike will keep us informed.

Discussion regarding maintaining the school-based athletic program.
AC Duty Training necessary to all new members

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Attendance
Present: Pam Bollen, Mike Sternig, Steve Girard, Tom Feldhusen, Ross Zautner, Kara Guse, Karen Girard

Approval of minutes from last meeting
Kara motioned to approve April 28, 2009 minutes, Mike seconded; motion carried

Alumni Relations
Over the summer, Pam will contact representatives of past graduating classes

Gifts from the Heart Raffle Ross will check that winners list is placed in the bulletin

Magazine Sale Mike will determine if fall magazine sale will be online only, or if paper order forms will also be available

Golf Outing Information has gone out; sponsors are being invited to support the event

HAM
Kara will use Publisher software for the newsletter; next issue: October

Ads will be placed in local papers recognizing high school graduates who attended HAS: valedictorians and graduates receiving scholarships

Pam will contact Shaun via email regarding possible letters to incoming parish fifth graders not currently attending the school, and speaking at all masses during a weekend in August encouraging parents to consider sending their children to the school

New Business
Discussion on how to increase involvement on school committees

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2. Approval of Minutes (if available): Minutes were not available to approve.

A. Election Results were announced. A concern was brought up regarding someone who wanted to be on the ballot, but was not on the ballot. Nomination procedures were discussed to try to avoid this type of problem in the future.

B. Board Annual Goals: The following updates were given.
-The Vision 21^st Century goal was changed to include a wider scope including all Catholic schools in the West Bend Area.
-No new news on Project Lead the Way.
-Wellness Ad Hoc committee presented their final policy revision.
-Religion assessment testing was implemented.

C. Budget: Discussion centered on having a paid staff person working on the playground.

Novel: “The Education of Little Tree” : This book had been a concern for some parents. The current teacher had “inherited” the book from a previous teacher. Mike Sternig reported that a new book will be chosen to take the place of the book in question stating: “We can do better.”

4. New Business:

A. Discussions took place regarding extended K4 needs of parents.

B. K5 needs were discussed regarding how to best utilize our building space.

C. Revisions to policies 2416; 5132.1; 6145.23; 6145.2 were approved.

5. Committee Reports:

+ Athletic Committee: Three or four new members were needed.

-Parent concerns regarding the HIV presentation, the 7^th grade “Ryan White” story, AIDS stats and the AIDS presentations were presented by some concerned parents.

*Note: Minutes were reconstructed from hand written notes in August 2009 by Greg Zimmer, 2009-2010 HAS school committee secretary.

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Athletic Committee Minutes May 19, 2009

Call to Order/Prayer
Mike called the meeting to order and said prayer 7:38pm

Attendance
Mike Sternig, Pam Carter, Stephanie Rychtik, Nick Chesak, Linda Stanek, Pat Gruenke, Teri Krell

Old Business:
Membership for 09-10 - without St. Mary’s: We will be looking for four new members
Mike will hand over the Athletic Director responsibilities to Nick

New Business
Dual participation policy change: Will allow dual participation as long as the player’s primary commitment is to the school/parish.

The HA Athletic Committee will follow the ruling on trial for one year. With a notification to all parents and players that school activities take priority. Missed practices/games due to a non-school activity conflict (excluding family) will effect playing time.

Motion to approve from Teri, Tim approves, Committee approves.

Volleyball numbers, teams, Coaches, league meeting:
   Grade             # to sign up            # of no replies                        # of teams
            5^th                    20                    2                                  2
            6^th                    17                    2                                  2
            7^th                    11                    2                                  1
            8^th                    19                    6                                  2

Coaches roster to be decided by the next/last meeting (June 16^th)

League Meeting: Tuesday July 14^th, 6:30pm - Draft schedule from Nick to be determined prior to meeting.
Nick to report volleyball scores/Coaches to get scores to Nick in his office.

Program Reports:

Boys Interscholastics- none
Girls Interscholastics - none
Intramurals - softball will be finishing - Going well/not great
Equipment - Nick to order volleyball score books

Jerseys:
            Volleyball: Pam to quote 6-12 large jerseys for 7^th and 8^th grade
            Basketball: Nick to order new basketball jerseys, per Bob Hanson’s quote, for 8^th grade boys and girls. Jerseys to be sized for each player.

Booster - discussions with Jeff Wheeler re: cooler and beverages through Pick n Save. Mike will follow up.

Financial Report
See handout - $100.00 still needed

Open to All:
none

Next Meeting:
June 16^th 7:00pm at Nick’s house

Closing Prayer/Adjourn:
Closing prayer by Pat, adjourned at 8:54pm.